About the Job
Full-time on-site role providing high-level administrative support to senior management at Inspect Business Solutions. The Executive Secretary will be the organizational backbone of the firm, ensuring smooth daily operations and professional client-facing communications.
Key Responsibilities
- Managing executive calendars, scheduling meetings, and coordinating appointments
- Drafting, formatting, and proofreading official correspondence and reports in Arabic and English
- Organizing and maintaining physical and digital filing systems
- Handling incoming and outgoing communications (calls, emails, mail)
- Coordinating with clients, government authorities, and team members on behalf of management
- Preparing meeting agendas, taking minutes, and following up on action items
- Managing office supplies and vendor relationships
- Supporting HR tasks including attendance tracking and leave coordination
Job Requirements
- Bachelor's degree in Business Administration or related field
- Excellent command of Arabic and English (written and spoken)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational and time management skills
- Professional demeanor and excellent communication skills
- Ability to handle confidential information with discretion
- Attention to detail and ability to multitask
